The full Adimission Policy Consultation Documents can be downloaded below.
Diocese of Middlesbrough
Primary Admission Policy for
ST AELRED’S CATHOLIC VOLUNTARY AIDED PRIMARY SCHOOL
within City of York Local Authority
St Aelred’s Catholic VA School was founded by the Catholic Church to provide education for baptised Catholic children. The school is run by its governing body as part of the Catholic Church in accordance with its Trust Deed and Instrument of Government and seeks at all times to be a witness to Jesus Christ.
Whenever there are more applications than places available priority will always be given to catholic applicants in accordance with the oversubscription criteria listed below.
In applying for a place at the school, parents or carers should familiarise themselves with the aims and ethos of this Catholic school.
The Governing Body is the Admissions Authority and is responsible for determining the school’s admissions policy. The Planned admission number for September 2018 is 30 pupils.
The partner parishes are: St George’s, Peel Street, YO1 9PZ; St Joseph’s, Clifton, YO30 6JX; St Margaret Clitherow’s, Haxby, YO32 3YJ; St Paulinus’, Huntington, YO31 9AX and St Wilfrid’s, High Petergate, YO1 7EN, English Martyrs, Holgate, YO24 4DA and Our Lady’s, Acomb, YO24 3AE (See Appendix A and B for map and description of Parish Boundaries)
The Admissions Policy Criteria will be applied on an Equal Preference basis.
How and When to apply
Applications must be made on the Local Authority Common Application Form. Parents are made aware that you must also complete our published Supplementary Information Form (SIF) as this is used to determine whether you are applying under a specific category. All forms must be returned by the closing date set by the Local Authority, failure to provide a Supplementary Information Form (SIF) could affect the category your application is placed in. Please note that it is the responsibility of the parent/carer to complete all forms and supply evidence – reminders will not be sent.
Children with an Education Health and Care Plan which names our school in their plan will be admitted to the school.
Any applications received after the closing date will be accepted but considered only after those received by the closing date.
Parents are asked to note that admission to the Nursery unit is no guarantee of entry into the main school.
Where there are insufficient places available to meet all parental preferences, priority will be given to applications in the following order:
If applicants are seeking admission under criteria 10, 12 or 13 above, they will be asked for a letter of support to confirm their church membership from their minister or faith leader, or suitable equivalent.
Where the offer of places to all the applicants in any of the categories listed above would lead to over subscription the following provisions will be applied:
Application Procedures and Timetable
Applications must be submitted by 15 January 2018 as set by the Local Authority for entry in September 2018 to St Aelred’s Roman Catholic Primary School. Parents will be advised of the outcome of their applications from 18 April 2018. Unsuccessful applicants will be given reasons related to the over-subscription criteria listed above and advised of their right of appeal to an independent appeal panel.
KEY DATES to be checked
12 September 2017 Opening date for applications
15 January 2018 Deadline for applications
18 April 2018 Parent/carers notified of allocations
19 May 2018 Appeal forms to be returned if appealing
June-July 2018 Admission appeals to be heard
ADDITIONAL NOTES (these notes form part of the over-subscription criteria)
Parents are asked to note that admission to our Primary School is no guarantee of entry into All Saints School.
Children, who, at the closing date of your application, who have been baptised as Roman Catholics or have been formally received into the Roman Catholic Church. All applicants seeking admission under any of the criteria 1 to 7 will be asked to provide evidence that the child has been baptised as a Roman Catholic or has been received into the Roman Catholic Church. A baptismal certificate or a letter from their priest confirming their baptism or reception into the Roman Catholic Church will suffice.
A looked after child is a child who is (a) in the care of a Local Authority or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in section 22 (1) of the Children Act 1989)
Sibling refers to brother or sister, half brother or sister, adopted brother or sister, step brother or sister, or the child of the parent/carer’s partner where the child for whom the school place is sought is living in the same family unit at the same address as that sibling and is in attendance at the same school on the date of admission.
Applicants seeking admission under criteria 10, 12 or 13 above will be required to produce a baptismal certificate or a letter confirming their baptism, which should be returned with your ‘Supplementary Information Form’.
Where there are places available for some, but not all applicants within a particular criterion, distance from home address to the school entrance will be the deciding factor, Distance will be measured by the shortest walking route from the front door of the child’s home address (including flats) to the main entrance of the school, using the Local Authority’s computerised measuring system, with those living closer to the school receiving the higher priority. If the admission number is reached at the point at which the next applicant resides in a home equal distance from the last successful place(s) offered, the last place will be offered by drawing lots. When the application of this rule would lead to the separation of twins or multiple birth siblings, both (or all) will be admitted.
For multiple births where only 1 place remains, infant classes will be allowed to exceed the statutory limit where the 31st child is a twin or from multiple births. The ‘excepted pupil’ will be allowed for the time in Key Stage 1 or until the class numbers fall back to current class size limit.
Where a parent has been notified that a place is not available for a child, every effort will be made to help the parent to find a place in a suitable alternative school. Parents who are refused a place have a statutory right of appeal. Further details of the appeals process are available by writing to the Chair of Governors at the school address.
It is the parental permanent address which will be used in applying the admissions criteria. This means that, when stating your choice of school, you must give the parental/guardian address at the time of application. The addresses of childminders or other family members who may share in the care of your child should not be quoted as the home address.
Where the school asks for proof of residence at any given address, we will always request proof of tenancy (if renting), or proof of completion (if purchasing). We may also request proof of council tax payment to prove residence at the stated address, and if applicable, proof of ownership/tenancy at a previous address.
For families in the armed forces, where relocation is due to posting, we can accept a proof of posting as proof of residence in the area.
Where there is joint residence each case is considered on an individual basis. Please attach a covering note to your application if this is the case.
The school will ask the LA to check addresses against other records held by the City of York Council, in accordance with the authority’s Data Protection Registration.
The school holds the parent/carer responsible to prove that they are ordinarily resident at the address. Additional information may be requested before places can be confirmed.
The school will withdraw the offer of a school place if an application is found to be fraudulent or intentionally misleading.
If your child has been refused admission, a waiting list is available where priority will be given according to the above criteria based on the information provided at the time of application. The waiting list will be open until the end of the Autumn term 2018. This Waiting List will be maintained in order of the above over-subscription criteria and not in the order in which applications are received or added to the list.
It is very helpful to have an early indication of the number of children to be admitted to the Reception class in the following September. However, it must be stressed that formal written applications for admission must be made on the form provided by the Local Authority and they must be returned by the stated date. Places will then be allocated by strict application of the above criteria, with no reference to the date of application. Parents will be notified as to whether or not their child has been allocated a place from 18 April 2018.
Parents may seek a place for their child outside of their normal age group, for example if the child is gifted and talented or has experienced problems such as ill health. In addition parents of a Summer born child (born between 1st April and 31st August) may choose not to send their child to school until the September following their 5th birthday and may request that they are admitted out of their normal age group – to reception rather than Year 1. If you wish to request admission of a child outside of their normal year group you must contact the school to discuss your request six weeks before the closing date of the admission period for your child’s normal year group. If the school agrees to your request you must then make a new application as part of the main admissions round the following year, the application will be processed as normal and places will be allocated at the school according to the school’s oversubscription criteria – previously agreed deferral does not guaranteed a place at the school the following year.
Parents should be aware that other admission authorities cannot be required to honour a decision made by another school or admissions authority on admission out of the normal age group. If a place is not available at the school that had agreed to the deferral request, other schools may insist the child is admitted to the correct year group.
Please note – the deferred application will be considered against all other applications for entry that year based upon a strict application of the admissions criteria and agreement to deferral does not automatically mean your child will be offered a place at school in that year.
Equal Preference essentially means that Admissions Authorities must categorise all children, according to their over-subscription criteria, as if they were all first preference. Once categorised, children will be offered places accordingly.
Agreed by St Aelred’s Governors on 6 October 2016